Privacy Policy of PICOSENS GmbH

Stand: 24.10.2018

We are very pleased that you are interested in our company. Data protection is of particular importance for the management of PICOSENS GmbH. The use of the internet pages of PICOSENS GmbH is possible without any necessity to enter any personal data. However, if a person wishes to use our company’s special services through our website, personal data processing may be required. If the processing of personal data is required and there is no legal basis for such processing, we will generally seek the consent of the person.

The processing of personal data, such as the name, address, email address or telephone number of a person, is always in accordance with the General Data Protection Regulation and in accordance with the country-specific data protection provisions which are applicable to PICOSENS GmbH. Through this privacy policy, our company seeks to inform the public about the nature, scope and purpose of the personal information we collect, use and process. Furthermore, persons are informed of their rights under this privacy policy.

Terms and definitions

The privacy policy of PICOSENS GmbH should be understandable for our customers and business partners alike and should not leave any questions unanswered. The terms derive from the General Data Protection Regulation (GDPR-English, DS-GVO-Deutsch), which are used by the European directive and regulatory authority at the time of adoption. Below we have explained all terms used.

GDPR = General Data Protection Regulation

We use the following terms, amoungst others in this privacy policy:

a)  Personal data

Personal data means any information relating to an identified or identifiable natural person (hereinafter the “data subject”). A natural person is considered to be identifiable, directly or indirectly, in particular by association with an identifier such as a name, with an identification number, with location data, with an online identifier or with one or more special characteristics expressing the physical, physiological, genetic, mental, economic, cultural or social identity of this natural person.

b) Data subject

A data subject is any identified or identifiable natural person whose personal data is processed by the data controller or responsible person.

c) Processing

“Processing” is any process associated with personal data that is performed with or without the aid of automated procedures. These include collecting, organizing, storing, adapting or modifying, reading, querying, using, disclosing through transmission, dissemination or any other means of providing, linking, the restriction, erasure or destruction of personal data.

d)  Restrictions of processing

Restriction of the processing is the marking of stored personal data with the aim to restrict their future processing.

e) Profiling

Profiling is any kind of automated processing of personal data that involves the use of such personal data to evaluate certain personal aspects relating to a natural person, in particular aspects relating to job performance, economic situation, health, personal preferences, interests, reliability, behaviour, location or change of location of that natural person to analyse or predict.

f) Pseudonymization

Pseudonymization is the processing of personal data in such a way that personal data can no longer be assigned to a specific data subject without additional information, provided that such additional information is kept separate and subject to technical and organizational measures to ensure that the personal data is not assigned to an identified or identifiable natural person.

g) Responsible person or data controller

The responsible person or controller is the natural or legal person, public authority, or body that, alone or in cooperation with others, decides on the purposes and means of processing personal data. Where the purposes and means of such processing are determined by Union law or the law of the Member States, the controller or the specific criteria for his designation may be provided for under Union or national law.

h) Order processors

An order processor is a natural or legal person, public authority, or body that processes personal data on behalf of the controller.

i) Recipient

A recipient is a natural or legal person, agency, public authority or other entity to whom personal data is disclosed, irrespective of whether it is a third party or not. Authorities however, which may receive personal data under Union or national law in connection with a particular investigative mission are not considered to be recipients.

j) Third party

Third parties are natural persons, legal entities, authorities, bodies or other entities other than the data subject, the controller, the processor and the persons authorized under the direct responsibility of the controller or processor to process the personal data.

k) Consent

Consent is any expression of will voluntarily and unequivocally made by the data subject in the form of a statement or other unambiguous confirmatory act expressing that the data subject gives consent to the processing of the personal data concerning them.

The legal basis

The General Data Protection Regulation (GDPR) protects personal data of individuals. Data of legal or juristic entities are not subject to this protection. Personal data is information about personal or material circumstances that can be assigned to your person (for example, your name in connection with your telephone number or your email address). Information that cannot be directly linked to your actual identity (such as the items you see on a web page) is not covered.

Area of application

This privacy policy informs users about the nature, scope and purpose of the collection and use of personal data by the responsible provider PICOSENS GmbH, Bußmatten 21, 77815 Bühl, Germany on this website (hereinafter “offer”).

Your privacy is our concern

Personal information is information about your identity. This includes, for example, information such as name, address, telephone number, email address. For the use of our website and our web shop, it is not necessary for you to disclose personal data. In certain cases, however, we will need your name and email address, as well as other information, so that we can provide the requested services.

The same applies, for example, to the sending of information material or to answering individual questions. If necessary, we will inform you accordingly.

If you make use of our services, data will be collected only as required for the provision of the respective service. The processing of this data is exclusively for the fulfillment of the requested service.

When we ask you for more information, the additional information you may provide is voluntary information.

A transfer of your personal data to third parties will not take place without your prior and necessary consent.

Orders in our web shop (processing of personal data during contact, registration or guest order)

a) Contact

When you contact us by telephone or via email, the data you provide will be saved by us to answer your questions based on Art. 6 para. 1. a. GDPR. The contact is logged in order to be able to prove the contact according to the legal requirements. We delete the data arising from this contact, if the respective conversation ends and the specific facts are finally clarified.

b) Registration

In our web shop, we offer you the opportunity to register by providing personal data on the respective input masks. The data will be sent to us and stored thereafter. The registration serves the fulfillment of a contract or the implementation of pre-contractual measures and is based on the requirements of Art. 6 para. 1. b. GDPR.

Depending on the individual case, we require contact details, such as name, delivery and billing address and email address, as well as details of the type of means of payment chosen by you for concluding and processing contracts. In addition, we use your data to maintain our customer database, this way only accurate data is stored there. In order to avoid typing errors and to ensure that your ordered items arrive at your premises, we check the completeness and correctness of your address.

c) Guest order

You have the opportunity to place your orders as a guest. If you choose this order type, you do not have to register before placing an order. Please note that you do however, have to enter your data again for each additional order.

We collect, process and use the information provided by you as part of a guest order for the purpose of carrying out the contract in accordance with Art. 6 para. 1. b. GDPR. We store the information provided by you for the period of handling and processing of your order. After that your data will be deleted. Data that we need to save due to statutory or contractual retention requirements will be blocked instead of being deleted in order to prevent its being used for other purposes.

Non-personal data that is automatically collected

When using our website, for organizational and technical reasons, the following data will be saved: the names of the pages accessed, the browser and operating system used, the date and time of access, the search engines used, the names of downloaded files and your IP address.

We evaluate this technical data anonymously and only for statistical purposes, in order to be able to continuously optimize our website and to make our Internet offers more attractive. This anonymous data is stored separately from personal information on secure systems and do not allow for any conclusions to an individual person. Your personal data and your privacy are protected at all times.

Privacy Policy for the application and use of Facebook

Within our website we use components of the company Facebook. Facebook is a social network.

A social network is an internet-based social meeting place, an online community that usually allows users to communicate with each other and interact in virtual space. A social network can serve as a platform for sharing views and experiences, or allows the internet community to provide personal or business information. Facebook allows social network users to create private profiles, upload photos and socialize via friending requests.

The operating company of Facebook is Facebook Inc., 1 Hacker Way, Menlo Park, CA 94025, USA. The person responsible for the processing of personal data, if an affected person lives outside the US or Canada, is Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland.

Each time one of the individual pages of this website, which is operated by the controller and on which a Facebook component (Facebook plug-in) has been integrated, the Internet browser on the information technology system of the person concerned is automatically activated by the respective Facebook Component causes a representation of the corresponding Facebook component of Facebook to download. An overview of all Facebook plug-ins can be found at https://developers.facebook.com/docs/plugins/?locale=de. As part of this technical process, Facebook receives information about which specific subpage of our website is visited by the person concerned.

If the person concerned is simultaneously logged in to Facebook, Facebook recognizes with each visit to our website by the data subject and during the entire duration of the respective stay on our website, which specific subpages of our website was visited by the person concerned. This information is collected through the Facebook component and assigned by Facebook to the respective Facebook account of the data subject. If the person concerned activates one of the Facebook buttons integrated on our website, for example the “Like” button, or if the person concerned makes a comment, Facebook assigns this information to the personal Facebook user account of the person concerned and saves this personal data.

Facebook always receives information via the Facebook component that the data subject has visited our website if the data subject is simultaneously logged in to Facebook at the time of access to our website; this happens regardless of whether the person clicks on the Facebook component or not. If such a transfer of this information to Facebook is not wanted by the person concerned, the data subject can prevent the transfer by logging out of their Facebook account before visiting our website.

The data policy published by Facebook, which is available at https://de-de.facebook.com/about/privacy, provides information on the collection, processing and use of personal data by Facebook. It also explains which options Facebook offers to protect the privacy of the data subject. In addition, different applications are available, which make it possible to suppress data transmission to Facebook. Such applications can be used by the data subject to suppress data transmission to Facebook.

 

Privacy Policy for the application and use of Xing

On our website functions of the provider Xing are integrated. Xing is an Internet-based social network that allows users to connect to existing business contacts and connect new business contacts. Users have the opportunity to create and publish a personal profile of themselves or that of their company at Xing

The operating company of Xing is XING SE, Dammtorstraße 30, 20354 Hamburg, Germany.

Each time one of the individual pages on this website is called up by the controller and on which a Xing component (Xing plug-in) has been integrated, the Internet browser on the information technology system of the person concerned is automatically activated by the respective Xing Component causes a representation of the corresponding Xing component of Xing to be downloaded. More information about the Xing plug-ins can be found at https://dev.xing.com/plugins. As part of this technical process, Xing receives information about which specific subpages of our website is visited by the data subject

If the data subject is simultaneously logged in to Xing, Xing recognizes with each visit to our website by the data subject and during the entire duration of each stay on our website, which specific subpages of our website the person concerned visited. This information is collected by the Xing component and assigned by Xing to the affected Xing account of the data subject. If the person concerned activates one of the Xing buttons integrated on our website, for example the “Share” button, Xing assigns this information to the personal Xing user account of the person concerned and saves this personal data.

Xing always receives information from the Xing component that the data subject has visited our website if the data subject is simultaneously logged in to Xing at the time of access to our website; this happens regardless of whether or not the affected person clicks on the Xing component. If such a transfer of information to Xing is not wanted by the data subject, it can prevent the transfer by logging out of their Xing account before visiting our website.

Xing’s privacy policy, available at https://www.xing.com/privacy, provides insight into the collection, processing and use of personal information by Xing. In addition, Xing has posted privacy notices for the XING Share button at https://www.xing.com/app/share?op=data_protection.

Privacy Policy for the application and use of LinkedIn

On our website functions of the supplier LinkedIn Corporation are integrated. LinkedIn is an Internet-based social network that allows users to connect to existing business contacts and create new business contacts.

LinkedIn’s operating company is LinkedIn Corporation, 2029 Stierlin Court Mountain View, CA 94043, USA. Outside of the US, privacy issues are handled by LinkedIn Ireland, Privacy Policy Issues, Wilton Plaza, Wilton Place, Dublin 2, Ireland

When accessing our website, which is equipped with a LinkedIn program code, this program causes the browser used by the person concerned to load a corresponding representation of the LinkedIn component. More information about the LinkedIn plug-ins can be found at https://developer.linkedin.com/plugins . As part of this technical process, LinkedIn learns about the specific subpages of our website visited by the data subject.

If the data subject is logged in to LinkedIn at the same time, LinkedIn recognizes with each visit to our website by the data subject and during the entire duration of the respective stay on our website which specific subpages of our website the data subject visits. This information is collected through the LinkedIn program code and assigned through LinkedIn to the respective LinkedIn account of the data subject. If the person concerned activates a LinkedIn button integrated on our website, LinkedIn assigns this information to the LinkedIn user account of the person concerned and stores this personal data.

LinkedIn always receives information via the LinkedIn program code that the person concerned has visited our website if the data subject is simultaneously logged in to LinkedIn at the time of accessing our website; this happens regardless of whether the person clicks on the LinkedIn component or not. If the affected person does not want to transmit this information to LinkedIn, the person can prevent this by logging out of their LinkedIn account before visiting our website.

At https://www.linkedin.com/psettings/guest-controls , LinkedIn offers the ability to opt out of targeted ads and manage ad settings. LinkedIn also uses partners such as Quantcast, Google Analytics, BlueKai, DoubleClick, Nielsen, Comscore, Eloqua, and Lotame to set cookies. Such cookies can be refused at https://www.linkedin.com/legal/cookie-policy . LinkedIn’s privacy policy is available at https://www.linkedin.com/legal/privacy-policy . LinkedIn cookie policy is available at https://www.linkedin.com/legal/cookie-policy

 

Privacy Policy for the application and use of YouTube

This internet presentation also incorporates elements from YouTube. YouTube is an Internet video portal that allows video providers to post videos for free and also to view, comment and rate the videos for free.

The Video.Portal is operated by YouTube LLC, 901 Cherry Ave., San Bruno, CA 94066, USA. YouTube, LLC is a subsidiary of Google Inc., 1600 Amphitheater Pkwy, Mountain View, CA 94043-1351, USA.

Each visit to a single website incorporating a video from Youtube will automatically allow the visitor’s Internet browser to download a video of the corresponding YouTube component (video or video preview) from YouTube. More information about YouTube can be found at https://www.youtube.com/yt/about/en/ . As part of this technical process, YouTube and Google will be aware of which specific subpages of our site the person is visiting.

If the person is logged in to YouTube at the same time, YouTube recognizes when visiting a subpage containing a YouTube video, which specific subpage of our website the person concerned visited. This information will be collected by YouTube and Google and associated with the affected person’s YouTube account.

YouTube and Google always receive information through the YouTube component that the data subject has visited our website if the data subject is simultaneously logged into YouTube at the time of access to our website; this happens regardless of whether the person clicks on a YouTube video or not. If such information is not intended to be passed on to YouTube and Google by the person concerned, the person may prevent the transmission by logging out of their YouTube account before visiting our website.

YouTube’s privacy policy, available at https://www.google.com/intl/en/policies/privacy/ , identifies the collection, processing, and use of personally identifiable information by YouTube and Google.

Privacy Policy for the application and use of Google Analytics

Our website uses the analytics service Google Analytics, a web analytics service provided by Google Inc., 1600 Amphitheater Parkway, Mountain View, CA 94043, USA (hereafter: Google) (“Google”). Google Analytics uses so-called “cookies”, text files that are stored on your computer and that allow an analysis of the use of the website by you. The information generated by the cookie about your use of this website is usually transmitted to a Google server in the USA and stored there. However, as IP anonymisation has been activated on this website, your IP address will be shortened beforehand by Google within member states of the European Union or other parties to the Agreement in the European Economic Area. Only in exceptional cases will the full IP address be sent to a Google server in the US and shortened there. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activity and to provide other services related to website activity and internet usage to the website operator. The IP address provided by Google Analytics as part of Google Analytics will not be merged with other Google information. You can prevent the storage of cookies by adjusting a corresponding setting of your browser software; however, we point out that in this case you may not be able to use all the functions of this website in full. In addition, you may prevent the collection by Google of the data generated by the cookie and related to your use of the website (including your IP address) and the processing of this data by Google by downloading the browser plug-in available under the following link and install it: http://tools.google.com/dlpage/gaoptout?hl=de.

As an alternative to the browser add-on or within browsers on mobile devices, please click this link to prevent Google Analytics from entering this website in the future. An opt-out cookie is stored on your device. If you delete your cookies, you must click this link again.

Privacy Policy of Google Maps

On our website functions from the provider Google Maps are integrated to visualize geographic information.

These Google Maps, a Google Inc. map service, 1600 Amphitheater Parkway, Mountain View, CA 94043, USA (hereafter: Google Maps). When visiting our website, which is equipped with a map, the website causes the browser used by the person concerned to load a corresponding map display. When using Google Maps, data about the use of the Maps features by visitors to the websites are collected, processed and used. For more information about Google’s data processing, see the Google Privacy Policy https://policies.google.com/privacy?hl=en

Cookies

We use so-called “cookies” in various places on our website. Cookies are small text files that are stored by the web browser on your computer or mobile device. Cookies do not cause damage to your computer and contain no viruses and are automatically deleted after expiration. Some cookies expire when you stop your Internet session, others are stored for a certain amount of time.

The cookies on our website do not collect any personal data. We use cookies to make your visit to our website easier and to tailor it to suit your needs. Of course, you can also view our website without cookies. Using the browser settings, you can deactivate that cookies are stored on your computer. You can also delete already existing cookies via the browser settings. In this case, however, it is possible that this could cause functional limitations of our website.

Google Fonts

Our website uses fonts, so-called Google Fonts, from Google LLC, 1600 Amphitheater Parkway, Mountain View, CA 94043, USA. Further information about the data processing by Google can be found in the Google Privacy Policy: https://www.google.com/policies/privacy .

Data protection for job applications and during the job application process

We also collect and process personal data of job applicants within job application procedures electronically if an applicant sends us his application documents by e-mail. If, after the application process, we conclude a contract of employment with the applicant, the data transferred will be stored for the purpose of the employment relationship in compliance with the statutory provisions. If we do not conclude a contract of employment with the applicant, we will delete the application documents after two months from notification of the non-conclusion, provided that deletion does not conflict with any other legitimate interests for our company, such as proof in proceedings under the General Equal Treatment Act (AGG).

Children

Persons under the age of 18 should not submit any personal data to us without the consent of their parents or guardians. We do not request personal information from children or adolescents, we do not collect them and do not disclose them to third parties.

Security

We have taken technical and organizational security measures to protect your personal data from loss, destruction, manipulation and unauthorized access. All of our employees and all third parties involved in data processing are obliged to comply with the Federal Data Protection Act and the confidential handling of personal data.

In the case of the collection and processing of personal data, the information is transmitted in encrypted form in order to prevent misuse of the data by third parties. Our security measures are continuously revised in line with technological developments.

Changes to our privacy policy

We reserve the right to change our security and privacy practices to the extent required by technical developments. In these cases, we will also adapt our information regarding our privacy policy accordingly. Please therefore take note of the current version of our privacy policy.

Links

If you use external links offered within our website, this privacy policy does not extend to these links. When we provide links, we make every effort to ensure that they also comply with our privacy and security standards. However, we have no influence on the compliance with data protection and security regulations offered by other providers. Therefore, please inform yourself on the websites of the other providers about the privacy statements provided there.

Legal basis of processing

Art. 6 para 1. a. GDPR serves our company as the legal basis for processing operations in which we obtain consent for a particular processing purpose. If the processing of personal data is necessary to fulfill a contract of which the data subject is a party, as is the case, for example, in processing operations necessary for the supply of goods or the provision of any other service or consideration, processing shall be based on Art. 6 para 1.  b. GDPR. The same applies to processing operations that are necessary to carry out pre-contractual measures, for example in the case of inquiries about our products or services.

If our company is subject to a legal obligation which requires the processing of personal data, such as the fulfillment of tax obligations, the processing is based on Art. 6 para 1. c. GDPR. In rare cases, the processing of personal data may be required to protect the vital interests of the data subject or another natural person. This would be the case, for example, if a visitor to our premises were injured and his or her name, age, health insurance or other vital information would have to be passed on to a doctor, hospital or other third party. Then the processing would be based on Art. 6 para 1. d. GDPR. Ultimately, processing operations could be based on Art. 6 para 1. f. GDPR.

Processing shall be deemed legal when not covered by any of the above legal bases, when processing is necessary to safeguard the legitimate interests of our company or a third party, except when the interests, fundamental rights and fundamental freedoms of the person concerned prevail.

Such processing operations are particularly permitted because they have been specifically mentioned by the European legislator. In that regard, it considered that a legitimate interest could be assumed if the data subject is a customer of the controller (according to Article 47, para 2, GDPR).

Qualified interests on the processing being pursued by the controller or a third party

If the processing of personal data based on Art. 6 para 1. f. GDPR it is our legitimate interest in conducting our business for the benefit of all of our employees and our shareholders.

Duration of storage of personal data

The storage of personal data is subject to statutory retention periods. After the deadline, the corresponding data will be deleted, if they are no longer required to fulfill the contract or to initiate a contract. These include legal or contractual provisions for the provision of personal data; Necessity for the conclusion of the contract; Obligation of the data subject to provide the personal data; possible consequences of non-provision.

We clarify that the provision of personal data is partly required by law (for example, tax regulations) or can also result from contractual arrangements (for example, information about the contract party). It may be necessary for a contract to be concluded where an affected person provides us with personal data that must subsequently be processed by us. For example, the data subject is required to provide us with personal information when our company concludes a contract with them. Failure to provide the personal data would mean that the contract with the person concerned could not be closed. Prior to any personal data being provided by the person concerned, the person concerned must contact one of our employees. Our employee will inform the individual on a case-by-case basis whether the provision of the personal data is required by law or contract or required for the conclusion of the contract, whether there is an obligation to provide the personal data, and what would result from the failure to provide the personal data.

Existence of automated decision-making

No profiling or automatic decision-making is used on our website.

Right to information, deletion, blocking and right of objection

According to Art. 15 to 18 GDPR you have the right to free information about your stored personal data, their origin and recipient and the purpose of the data processing as well as a right to correction, blocking or deletion of this data. For further information on personal data, please contact us at any time at the address given in the imprint. Furthermore, you can revoke your consent to the collection and storage of your personal data at any time. In all cases, please contact:

PICOSENS GmbH
Bußmatten 21
77815 Bühl

Telefon +49-7223-80886-0
Telefax +49-7223-80886-29

or send a E-mail to:
info@picosens.de